Master Agreement Contracts 2023-2024

Eastern Kentucky University Master Agreement Application/Renewal process begins during the Fall 2022 and the approved agreement for each discipline will be loaded on the website at that time.  The Application/Renewal period will close on Wedneseday March 1, 2023 at 12:00 PM.  All Application/Renewal are evaluated and forwarded to the State for final approval.  

All Master Agreement attachments will include a copy of our Affidavit, Non-Conflict Statement, and Taxpayer ID form.  Please included a copy of your firm's Certificate of Insurance with your application/renewal stating the required coverage in Article V – Agreements and Understandings - Section H. 

As the new fiscal year quickly approaches, we are now accepting renewals as well as new applications for FY 2024  Architectural/Engineering Master Agreements. EKU is accepting applications for the following disciplines:

If your firm would like the opportunity to apply for Master Agreement(s) with Eastern Kentucky University, please submit the following items:

1. Cover letter – Must indicate the Master Agreement contract(s) that you plan on renewing as well as any changes that have been made to your firm and/or staffing. If new A/E staff members have been added or left your team, please include professional license numbers.

2. Completed Standard Form 330 - Parts I and II

3. Updated Professional & General Liability Certificates of Insurance - EKU must be listed as the certificate holder. We are only approving applicants with minimum limits for the following:

Coverage                                 Limits

Professional Liability        $250,000 per claim; $500,000 aggregate

General Liability                 $1,000,000 per occurrence; $2,000,000 aggregate

Worker’s Compensation    Statutory

Employer’s Liability             $ 500,000

4. License Numbers for Architects/Professional Engineers – Only those licensed in KY are required.

5. Firm Permit – Only applies to Engineering firms.

6. Proof of Registration with Kentucky Secretary of State – Must be current.

7. Signed Master Agreement Contracts – Must be an original, signed copy including the Non-Conflict Statement (required) and Affidavit (if applicable).

If your firm is renewing a current Master Agreement, we ask that you submit the following:

1. Cover letter – Must indicate the Master Agreement contract(s) that you plan on renewing as well as any changes that have been made to your firm and/or staffing. If new A/E staff members have been added or left your team, please include professional license numbers.

2. Updated Professional & General Liability Certificates of Insurance – EKU must be listed as the certificate holder. We are only approving applicants with minimum limits for the following:

Coverage                                 Limits

Professional Liability        $250,000 per claim; $500,000 aggregate

General Liability                 $1,000,000 per occurrence; $2,000,000 aggregate

Worker’s Compensation    Statutory

Employer’s Liability             $ 500,000

3. Signed Master Agreement Contracts – Must be an original, signed copy including the Non-Conflict Statement (required) and Affidavit (if applicable).

We ask that you submit applications digitally (CD or flash drive) along with a hard copy of the Master Agreement Contract(s), Affidavit, and Non-Conflict Statement. If you would like to apply for more than one type of Master Agreement, please submitapplications separately. Applications submitted after March 1, 2023 at 12:00 PM will not be considered. The Master Agreement contracts includes the Affidavit, Non-Conflict Statement, and Taxpayer ID form.

Please included a copy of your firm's Certificate of Insurance with your application/renewal stating the required coverage in Article V – Agreements and Understandings - Section H.

If you have any questions or concerns, feel free to contact EKU Facilities Management at (859) 622-2966 or fsccpa@eku.edu

Eastern Kentucky University (EKU) has implemented Jaggaer as our sole e-procurement system. In order to receive purchase orders and payment from EKU, payees, referred to as “suppliers” in Jaggaer, must complete the supplier onboarding process and join EKU’s Supplier Network. Once established, your supplier portal is used to manage payment information, addresses, tax forms, invoice submission, and more.  An invitation will come from the email address adm.purchasing@sciquest.com, have a sender name of “Eastern Kentucky University”.  Once the registration is completed you will be active in our system. 

If you have issues with registration, please contact EKU’s Department of University Procurement

Contact Information:

Phone: (859) 622-2246

Email: adm.purchasing@eku.edu

AttachmentSize
Architectural Services1.2 MB
Civil Engineering Services1.2 MB
Commissioning Services1.1 MB
Electrical Engineering Services1.1 MB
Environmental Consultant1.13 MB
Interior Design Services1.21 MB
Landscape Architectural Services1.16 MB
Mechanical Engineer Services1.19 MB
Professional Land Surveys1.23 MB
Special Inspections1.35 MB
Structural Engineering Services1.26 MB
Subsurface Investigation1.07 MB
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